Sharepoint connector - overview

Updated 8 days ago

Introduction

The SharePoint connector allows Simpplr Enterprise Search to index your Microsoft SharePoint content, making it easily discoverable and searchable directly within Simpplr, alongside all other configured sources.

With this connector, you can:

Bring SharePoint sites, files, and pages into Simpplr Enterprise Search so users can find them alongside intranet content in one place.
Configure the connector for either broad, tenant-wide access or restricted, per-site access, depending on your organization's security requirements.
Search SharePoint with permissions enforced — results are filtered to content the signed-in user already has access to in SharePoint.
Search results and AI-generated summaries from SharePoint appear alongside all other connected sources in Simpplr.

Capabilities at a glance

Capability	Description
What it indexes	Sites, Drive items (files), Pages
Authentication	Application authentication (client credentials, certificate-based)
Access level	Read-only — the connector never modifies content in SharePoint
Enforced permissions	Identity-aware, enforced at query time. Syncs users and groups.
Credential scope	Sites.Read.All, Files.Read.All, GroupMember.Read.All, User.Read.All, and either Sites.FullControl.All or Sites.Selected
Audiences	Connector can be enabled or disabled for specific audiences within Simpplr.
Supported editions	SharePoint Online (Cloud), with the SharePoint Storage Service enabled
Sync schedule	Incremental sync: every hour · Full sync: every week
Filters	Object type, Site (include/exclude), file extension, file size, document age, audience

Content types

Type	Supported	Details
Drive items (files)	Yes	All file types; content extracted up to the configured size limit
Pages	Yes	Modern and classic SharePoint pages; attachments on pages are not ingested
Sites	Yes	Site name and metadata only; content indexed via its child items

For fields synced per content type and how each appears in search results, see Content, sync & limitations - SharePoint.

Filters

Filter	Description
Object type	Include or exclude Sites, Pages, or Files from being indexed. Applies to: all content types · Enabled by default: all three types included
Site (include/exclude)	Include or exclude content belonging to specific sites, by site ID or link. Applies to: Sites, Drive items, Pages · Enabled by default: No
File extension	Excludes specific file extensions (e.g., `.zip`, `.exe`). Applies to: Drive items · Enabled by default: No
File size	Excludes files above a specified size threshold. Applies to: Drive items · Enabled by default: No
Document age	Excludes items older than a specified age. Applies to: Drive items, Pages · Enabled by default: Yes (created or modified in the last 2 years)
Audiences	Include or exclude content based on Simpplr Audiences. Applies to: all content types · Enabled by default: No

Known limitations

Source permissions are not synced for content shared only via anonymous or public links — this content is not indexed at all, so it is never exposed regardless of audience settings.
Files larger than 10 MB: content not extracted, metadata only — files remain findable by title.
Compressed archives (e.g., a .zip containing PDFs): content not extracted — files remain findable by title.
Text within images and scanned PDFs: not extracted or searchable.
No inline preview for Excel or media files.
Attachments associated with SharePoint Pages are not ingested.
Comments and individual file versions are not indexed as separate items — only the latest file metadata is indexed.
Permission changes are not reflected in search results until the next incremental or permission sync completes.

For full detail on each limitation, see Content, Sync & limitations - SharePoint.

Page	What it covers
Permissions & Security - SharePoint	Auth mechanism, credential scope, permission design, propagation latency, supported editions
Setup - SharePoint	Prerequisites and step-by-step configuration
Content, sync & limitations - SharePoint	Fields synced per content type, sync schedules, data freshness, limitations in detail
Troubleshooting & FAQs - SharePoint	Connector-specific issues and FAQs