Application Settings - Governance Setup

Table of contents

• Timeline & feed
• Home control
• Site control
• HTML tile
• Carousel
• Content governance
• Content submissions
• Content feed posts
• Expertise
• File upload permissions
• Public links to files

To ensure content is relevant and fresh, Simpplr allows for automated content validation. We call this the auto-governance feature. With auto-governance, content authors can set a validation period when publishing content on their intranet. Then, depending on the time set, they will be reminded on a date in the future to review that content and either ensure it's still valid, or unpublish it. This ensures absolute certainty that your content throughout the intranet stays fresh and relevant.

Use this walkthrough for Simpplr Governance setup. Note that app managers are responsible for setting up governance for the organization.

To access the Governance control menu, navigate to Application settings > Application > Setup > Governance. 

Timeline & feed

The Timeline & feed allows employees to share ideas and collaborate with their colleagues. Select any of the three options, which will set precedent for feed settings throughout the application. 

• Timeline: Automatically generated posts when content is published in site.
• Timeline & content comments: Includes timeline posts (explained above) and comments made on content.
• Timeline & content comments & feed posts: Includes the two above options, as well as posts made in either home feed or site feed. (Recommended setting).

Home control

If you want to allow users to set up their own dashboard tiles and layout, select User. Even if home Dashboard is set to user controlled, App managers can still add content to all users’ home carousels. You can also add tiles with specific content.

If you want to control home dashboard tiles for everyone, select App manager.

If you choose a User-controlled dashboard setup you also have the option to create a default dashboard, so that all users will start with the same setup. To do this first you click on Configure home default. You'll be taken to the Defaults tab.

Site control

Allowing Site managers to control their own site settings gives them greater autonomy over how their site works. Select Site manager to allow Site managers to set up their site dashboards. They will see the + and gear icon on their site dashboard, so they can add/remove tiles and choose the layout they want to use for their sites.  

Select App manager to restrict Site managers from accessing the + and gear icon in site dashboard. This means an App manager will set up the site dashboard for every site.

HTML tile

Here, App managers choose to enable or disable the HTML tile for the entire org. Without this enabled, no user will be able to configure HTML tiles.

Carousel

The carousel allows you to highlight your organization's most important updates. Select whether to enable the carousel for either home or site dashboards. If there are no items in the carousel it will not appear on the dashboard. However, this gives you a chance to completely disable it.

Content governance

By checking yes in Require knowledge content review and validation, the App manager enables automatic management/validation of existing and new content. The App manager can change make this time:

• 6 months
• 12 months (recommended)
• 18 months
• 24 months

Once saved, altering the validation period should trigger a popup, allowing the user to confirm the change or cancel. This change is only truly reflected once the page is saved.

Content submissions

Give employees a chance to contribute to the intranet by allowing them to submit content to sites. Employees can submit content to sites and Site managers/owners will need to approve it before the content goes live.

Uncheck this box if you do not want to allow employees to submit content. Only Site managers/owners will be able to create content for their own site.

Content feed posts

Feed allows users to post and feedback on content. If enabled, the feed can be turned off for individual pieces of content. This section gets hidden if the Feed is set to Timeline only.

Expertise

Adding expertise makes it easier to find the right employees. Choose the expertise settings for the organization. These settings apply to feeds, site files and content attachments. They do not apply to profile pictures, profile cover image, site images, image tiles, content cover images, content body images, album images or newsletter images.

Expertise configuration options:

• Allow expertise to show for all users: 
  • This determines whether or not expertise will be visible for users. The default setting for any migrated or new intranet is ON. The app manager can turn it OFF if needed.

• Only app managers can add expertise:
  

• App manager
  • Can add expertise to anyone’s profile
  • Cannot remove expertise from someone else's profile
  • Can remove expertise from own profile
• User
  • Cannot add expertise to own or anyone else's profile
  • Cannot remove expertise from own or anyone else's profile

• Anyone can add expertise:
  • Both App manager and user: 
    
    • Can add expertise to anyone’s profile
    • Cannot remove expertise from someone else's profile
    • Can remove expertise from own profile
    • Can add expertise to own or anyone else's profile
    • Can remove expertise from own or anyone else's profile

File upload permissions

Choose which file types and locations users can upload files to. These permissions apply to all file types but not all locations.

All users can upload files to these locations, regardless of permission settings selected:

• profile picture
• profile cover image
• site image
• image tile
• content cover image
• content body images
• content body videos
• album images
• album videos 
• newsletter images

Configure End users' and Site managers' options to upload various file types.

Public links to files

Choose to allow public links to be created from files uploaded to the intranet. This way, the files can be accessible to those outside the intranet. Note that this does not allow those outside the intranet to access the content or any other aspect of the intranet; only the files.