How do I edit or manage content?

Table of Contents 

Managing content

Content search, sort, and filters

Bulk actions

Individual items

Editing content

Managing content

There are a few ways you can manage content throughout your intranet. 

First:

Navigate to the site where you're looking to manage content. Then at the top of the site dashboard, go to Manage site > Content to manage content. From the Content tab you can manage all of the content within a site regardless of state (draft, scheduled, published and unpublished).

If you manage more than one site, or are not a site owner/manager, you can go to Manage > Content from the left-hand navigation to manage your own content. You can adjust the Content filter to show only content 'Authored by me' or 'Managed by me' or search for a specific piece of content.

Content search, sort and filters 

Search for keywords or terms using the search input or configure the filters to find the content you're looking for. You can also find content by sorting and filtering. Filters include:

• Content type (page, event, album)
• Page type (news, knowledge, either type)
• Status (draft, pending, published, rejected, unpublished, validation required, validation expired)
• Site the content was published to

Bulk actions

You can select all (maximum of 50) items or select multiple items to perform bulk actions on, like publish, validate, or delete. Some bulk actions will only ever be applied to content items that support that action. For example, only knowledge pages can be validated. 

Individual items

Each content item displays its thumbnail, page type, status, title and other meta information. Options relating each item can be found in the menu on the right hand side.

Editing content

Content authors, managers and app managers have permissions to edit content.

When a user clicks Edit when no one else is editing the content:

• The content will be locked for that user for editing. No other user  should be able to edit the content at the same time.
• Upon clicking Update, the lock will be released automatically, allowing others access to edit the content.
• If a user has locked content, and there has been no activity for the last 29 minutes. (i.e. no action on the details page), then on the 29th minute, a modal will appear asking if the editor is still working on the content. If the user opts in to extend the session then the lock will be retained for that user.
• If the user does no action (for a minute after the modal appears) the unsaved changes will be lost, and the page will be open for editing again.
• If a user closes the browser or tab intentionally or accidentally, content remains locked for 2.5 minutes until Simpplr releases it.

If another user clicks Edit when a user is already editing the content:

• They'll receive a notice that someone is already editing the content.

• Once the content is released, the updated content will be immediately available to other users to edit.